Using Common Shade in a 90-minute workshop
A shared picture first, then the felt experience of one worker’s week, then a plan with owners, money and triggers, and decisions recorded before people leave.
Running order
| Minutes | What happens | Why |
|---|---|---|
| 0–10 | Open with the film, then today’s heat in your city | A shared picture before any discussion. |
| 10–35 | A week in the heat, in small groups, one worker each | People feel where protection fails, before they debate it. |
| 35–45 | Groups report: what reached their worker, and what broke | Turns individual stories into a shared list of gaps. |
| 45–75 | Plan a response together, on one screen | Owners, money and triggers for the gaps the groups found. Run the stress test if time allows. |
| 75–90 | Agree the next three decisions, and who takes each | Leave with commitments, recorded on the plan’s status ladder. |
The five tools, in the order they build on each other
| Tool | What you leave with | Time |
|---|---|---|
| 1. Feel it A week in the heat | Where a worker’s money runs out, and which protection actually reaches them. | 15 min |
| 2. Find what works Practical actions and cooling options | Actions by setting, with who does them, what they cost and what keeps them working. | 10–20 min |
| 3. Plan it Plan a response | A plan with owners, money, triggers and a stress test of essential services. | 30–60 min |
| 4. Make it work together The coordinator’s simulation | Who has to say yes, what breaks if they don’t, and a place protection plan. | 30 min |
| 5. Learn from others How five cities organise for heat | Mechanisms to adapt, and what to check before you do. | 5 min |
Tips for the facilitator
- One person drives the screen; everyone else talks.
- Use a real place the room knows, but keep the worker composite.
- Record what is agreed, and what is only discussed. The plan’s status ladder does this.
- Close by printing the plan, or copying it into the meeting notes.
Before the session
- Choose the place the room knows best.
- Open the map, the worker exercise and the plan in three tabs.
- Check the projector shows small text clearly.
- Decide who records what is agreed.
Start here: beattheheat.asia/guide/ · The tools: beattheheat.asia/a-week-in-the-heat/ · /plan/ · /together/
Sources
- Common Shade: how to use this site. beattheheat.asia/guide